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| Procurements for goods or non-professional services valued at more than $25,000 are generally conducted by a standard sealed bid process. |
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Requests for bid (RFB) specify the time and place of bid opening. The RFB shows the quantity of items required, the desired time of delivery, and the amount of any sureties required.
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Adequate public notice of the invitation for bids is given as required by Metropolitan policy. The RFB provides for Metropolitan’s right to reject any and all proposals.
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The Contracting Services Manager is authorized to approve the correction or withdrawal of bids before or after bid opening and to recommend cancellation of awards or contracts based on bid mistakes as follows:
- Prior to bid opening, a bidder is permitted to withdraw its bid by written notice received by Contracting Services before the time set for bid opening. The bidder may submit a substitute bid if it is submitted prior to bid opening.
- After bid opening, a bidder will be able to withdraw its bid only where there is an obvious clerical error or where, because of new unforeseen circumstances, enforcement of the bid would impose unconscionable hardship. Withdrawal is considered only upon written request from the bidder. A bid may not be revised after bid opening. In the case of errors in the extension of prices, the unit price will govern.
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A bid is late if it is received at the location designated in the invitation for bids after the time and date set for bid opening. A late bid will be rejected, and will remain the property of the bidder. |
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Once the time for submission of bids has passed, the initial results are posted on the Metropolitan website. |
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After a Respondent is selected, the award of a contract is contingent upon the successful negotiation of terms, acceptability of fees, and formal approval by Metropolitan. Once the time for submission of bids has passed, the initial results are posted on the Metropolitan Web site. |
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| Metropolitan solicits professional and consulting services through a Request for Proposal (RFP) and Request for Qualification (RFQ). Registered consultants/vendors receive e-mail notification of solicitations and addendums to solicitations. |
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Metropolitan uses competitive proposals primarily for Professional and Technical service contracts. |
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Proposals are solicited through an RFP. |
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Adequate public notice of the RFP is given as required by Metropolitan policy. |
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A pre-proposal conference may be conducted prior to submission of proposals to explain the work and proposal requirements. Attendance at a pre-proposal conference may be designated as mandatory for the submission of a bid. |
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The RFP states the relative importance of price and other evaluation factors. |
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| As provided in the RFP and Metropolitan procurement policies, discussions may be conducted with responsible offerors to ensure full understanding of the solicitation requirements. |
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Offerors are accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining best and final offers. |
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In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by competing offerors. |
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If, after discussion with offerors, a request for best and final offers may be issued, the request sets forth the date, time, and place for the submission of best and final offers. Best and final offers are requested only once, unless there is a written determination that it is advantageous to Metropolitan to conduct further discussions. If offerors do not submit a notice of withdrawal or a best and final offer, their immediate previous offer is construed as their best and final offer. Other factors will not be considered. |
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The contract is awarded to the responsible and responsive offeror whose proposal is determined to be the most advantageous to Metropolitan in accordance with Metropolitan’s procedures for evaluation of proposals. Metropolitan may reject all proposals if it is in the public interest. |
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