• Metropolitan notifies offerors when their submittals have been eliminated from competition.  The notice briefly provides the basis for the determination.
  
  
• Offerors excluded from competition may request a debriefing.  The debriefing request shall be in writing and received by Contracting Services no later than 10 working days after notification by Contracting Services to the unsuccessful offeror.
  
  
• If an offeror fails to submit a timely request, it may forfeit its right to a debriefing.
  
  
• The debriefing by Metropolitan will occur as soon as practicable after receipt of the request.
  
  
• The debriefing may be done orally, in writing, or by any method agreeable to Metropolitan and the offeror.
  
  
• All meetings are attended by a representative from Contracting Services and the requestor or his or her designee.  In a case where a small business enterprise is being briefed, a representative from Metropolitan’s Business Outreach Program may also attend.
  
  
• The debriefing includes:
  
  
  • Metropolitan’s evaluation of significant elements of the offeror’s submittal
    
  • A summary of the rationale for eliminating the offeror’s submittal
    
  • Responses to relevant questions about the solicitation process, applicable laws and regulations, and any reason that the submittal may have been considered non-responsive or the offeror not qualified.
    
    
• The debriefing will not disclose:
    
  • The number of offerors
    
  • The identities of other offerors
    
  • The content of any other submittal
    
  • The ranking of offerors
    
  • The evaluation of other offerors
    
  • Names of evaluators associated with their scores
    
    
• A record of the debriefing will be included in the contract file.
  
  
• An offeror who has been debriefed may request additional post-award information.  This information will be provided if requested within 10 working days after award of the contract.  This additional information will include:
  
  
  • The overall ranking of all offerors
    
  • A summary review of the rationale for award, including an explanation of significant weaknesses and deficiencies in the offeror’s submittal
    
  • A review of other submittals excluding information that is confidential, proprietary, or secret.  No copyright, trade secret, or personal information be revealed.
    
    
• A post-award debriefing will not disclose any information that ties a particular evaluator to particular ratings.
  

Nothing in this procedure shall preclude Business Outreach from having a more detailed post-award briefing with a small business enterprise.  Such a debriefing will exclude the release of copyright, trade secret, and personal information as well as the identity of evaluators associated with scoring.